AGM 2020 – March 11, 2020
Call to order – 7:00 by Chair – Brad Holley
Minutes: Mary Elizabeth O’Toole

Attendance: Members and guest 19

Declaration of quorum approved

Request Motion to approve Agenda

Moved by Gary Dumas                  Seconded by Phil Carter                Motion Carried

Request Approval of previous AGM minutes

Moved by Phil Carter                      Seconded by Stephen Parsons   Motion Carried

Agenda

Report of Chair

Brad Holley – Accepted as presented

Report of Treasurer

AGM 2020 Registrar Report
AWA AGM 2020 Financial Report – Balance Sheet
AWA AGM 2020 Financial Report – Income Statement

Phil Carter

(while waiting for set up – Phil gave a brief overview of visit he made with Gene Nurse to speak to group of men’s shed group — their focus is more social than ours but very enthusiastic about exploring interests and projects – they have a number of places where they can meet in the area)

Recommendation – Rec NS has offered the best rates for insurance but might want to revisit now that we are not having workshops

Phil is reviewing banks to try and get better rates and support –

Finances are staying relatively level but need to look at increasing revenues, preferably increasing membership in a diverse way

Financial Auditors – Doug MacIntosh and Don Shubaly

Request Motion to accept Financial Reports as presented

Moved by Phil Carter      Seconded by Tom Patterson       Motion Carried

Questions – none

Suggestion from floor for more formal structure follow-up with past members who decide not to continue participating to find out why

Request for volunteers for new auditors made by Phil

Stephen Parsons and  Phil Brown volunteered

Thanks to Doug MacIntosh and Don Shubaly who have been auditors for past couple of years

Election of Officers

Presented by nominating Committee Chair, Tom Patterson

Most officers continuing 2-year term but Bill Howes has agreed to offer as Vice Chair

Slate of Officers as presented:

ROLE	MEMBER NAME
Chair:	Brad Holley
Vice Chair:	Bill Howes
Secretary:	Mary Elizabeth O’Toole
Treasurer:	Phil Carter
Past Chair:	Stephen Parsons
Librarian:	Mike Winslow
Directors
Programming	Don Shubaly
WebMaster	Stephen Parsons
Communications	Mary Elizabeth O’Toole
At-Large	Doug MacIntosh

 

Call for Nominations from the floor

Made 3 times by Tom as required

Call for nominations – 3 times as required

Nominations closed –  Bill Howes elected as new Vice Chair, All other positions continuing

 

Special Business:

By-law amendments
Addressing gendered language

Motion suggested by Stephen Parsons to revise wording to ensure gender neutral language in bylaws.

Moved by  Gary Dumas                 Seconded by Phil Carter                Motion Carried

Change to Executive Structure

Motion suggested by Stephen Parsons to help address difficulty of getting vice chair
Recommend a change from current commitment of 6 years total
(Vice Chair 2 years + Chair 2 years + Past Chair 2 years)
to 4 years total
(Vice Chair 1 year + Chair 2 years + Past Chair 1 year)

Clarification – That would allow for back up for Chair but would be 1^st year from Past Chair and we would only need to select vice chair every other year.  So if Chair unable to act to chair meeting or other duties, backup would be Past Chair for first year and Vice Chair for second year, still giving new Vice Chair a year to ease in to role

 Moved by Calum Ewing                 Seconded by Doug MacIntosh                    Motion Carried

Additional observation
That AWA endeavor to do a better job in showing care for our members and members who decide to leave. No formal motion made on this item.

 

Motion to Adjorn

Moved  by Dave Scholsberg   @7:45

— After Break, shortened monthly meeting included member marketplace