2017-03-14 AGM

AWA Meeting Minutes – AGM 2017

March 14, 2017 – North Woodside Community Center, 230 Pleasant, Dartmouth

15 members and guests in attendance (last minute storm likely contributed to low numbers)

Call to order

Chair Gary Dumas called the meeting to order at 7:10

Reports

Gary presented the Annual Report with highlights of the 2016-2017 year. See attached report

Highlights included:

  • Membership is down slightly from last report with 35 paid
  • Through 2016, meetings were held at South End Baptist Church but as of January 2017, we moved to a new home at North Woodside Community Center which offers several advantages – rent is more reasonable, we are able to store library for no extra charge and Wifi is available
  • The library has been updated and is now being managed electronically with check-in and out possible directly at the meeting
  • Presentations included sharpening scrapers (Don Shubaly), sharpening handsaws (Guy Lanctot), and laser engraving (Trevor Edis). Members also participated in several tours.
  • There has been good participation in various monthly challenges including something with gears, furniture, joints and the year-end 2×4 challenge
  • In Aug, we had a fun AWA BBQ, which was well attended. A big thanks to Ted Monk and his wife, Debbie for hosting the event for us – hopefully first of an annual event
  • Our Christmas toy drive resulted in close to 300 toys and over $550 cash for the Salvation Army through a raffle with prizes of two Lee Valley gift cards purchased by association as well as donations by Lee Valley and members
  • Our other community project this year was Bravery Bead boxes for the IWK – 44 boxes donated

Motion that report be adopted as read.               

Moved by Phil Carter     Seconded by Stephen Parsons MOTION CARRIED                 

Phil Carter presented the Financial Report for 2016 with the new simplified reporting  previously approved by the Board of Directors.

  • 2016 Income (dues, 50/50, sale of tools, sale of donated items, sale of sandpaper): $1292.50
  • Expenses (including admin costs, rent and insurance) totaled $2391.38
  • Fixed assets include library books and cabinet, projector and screen, PA system and drill doctor), which are shown as assets with no value so no depreciation is required. If assets are sold, they will be shown in income / expense statements
  • The financials were reviewed by our auditors, Don Shubaly and Dough MacIntosh

NOTES:

  • Doug Macintosh pointed out that a change of timing for payment of dues (from Sept to Mar) means that income from dues will look lower than usual for 2016 and difference will appear in 2017 report
  • Stephen Parsons has recently donated a laptop to the organization so we will have it for presentations. It will be added to the fixed asset list
  • Dave Schlosberg asked if financial reports have been submitted to Joint Stocks. We have not done this for 2015-2016.  Mary Elizabeth will check on requirements and ensure compliance with all documentation

Motion to accept as presented

Moved by Tom Patterson            Seconded by Walt Vanderkift    MOTION CARRIED

Election of Officers

Tom Patterson gave the report of the nominating committee, which included Tom as well as Gene Nurse and Stan Salsman. 

 

 

The committee submitted a full slate of nominations:

POSITION NAME
Chair Stephen Parsons
Vice Chair Brad Holley
Past Chair Gary Dumas
Secretary /Communications Mary Elizabeth O’Toole
Treasurer Phil Carter
Librarian Tom Sevaes
Registrar Walt Vandekieft
Events Coordinator Darrell Hamilton (supported by resource committee)
Web Master Don Shubaly
Members-at-Large Doug MacIntosh (Trustee / Member Auditor)

Sheila Eddy (Trustee / Member Auditor)

Bob Baird

Stan Salsman

As required by rules of order, Tom called three time for nominations from the floor.  No new names were offered. 

Nominations were accepted as presented

New Chair Remarks

Ste phen Parsons presented an overview of some new plans and approaches then thanked Gary for service with a card and gift from the members (a LV Gift card). 

 

Stephen also thanked the nominating
committee for their efforts and great slate of nominees.  Stephen finished with suggestions for possible outreach including Hands-on-Halifax for sharing resources and promotions, and brought up plan to add member links on our website for added value as well as extra exposure for participating members

AGM adjourned at 8:05  Regular monthly meeting followed after short  break.

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